CaptainYi
Melbourne, Australia · Available for Projects

AI tools for real business operations.

I build practical AI workflows, internal tools, and automation systems for businesses that need measurable operational improvement — not AI theatre.

View ToolsBook a Consultation
Services

AI implementation for real business operations.

Practical engagements designed around your actual workflows, not abstract AI strategy.

01

AI Workflow Audit

For: Businesses unsure where AI can realistically improve operations

Delivers

  • Workflow mapping and process documentation
  • AI opportunity assessment and prioritisation
  • 90-day implementation roadmap

Outcome

Clear priorities and a realistic plan before committing to build anything.

02

Internal Tool Development

For: Teams needing lightweight custom tools instead of expensive software

Delivers

  • Working web tool or data processing pipeline
  • Integration with existing systems
  • Documentation and handover

Outcome

Measurable time and cost reduction with tools built around your actual workflow.

03

AI Automation Implementation

For: Operators ready to connect existing systems and reduce manual work

Delivers

  • Integrated automation across Gmail, Xero, Excel, and ERP
  • AI-assisted reporting and document generation
  • Monitoring and ongoing optimisation

Outcome

Reduced manual handling, improved data accuracy, and better operational visibility.

Tools

Practical AI tools built from real operational problems.

Each tool addresses a specific workflow bottleneck identified from direct operational experience.

Invoice Extraction Assistant

Live

Manual data entry from supplier PDF and email attachments

Sources

EmailPDF uploads

Output

Structured data exported to Xero

View Demo →

Xero Overdue Payment Tracker

Live

Time lost chasing unpaid invoices manually

Sources

Xero export data

Output

Prioritised follow-up dashboard and alerts

View Demo →

HACCP Document Assistant

Beta

Compliance documentation is slow and error-prone

Sources

SOPsTemplatesAudit logs

Output

HACCP logs, checklists, and audit evidence packs

View Demo →

Inventory & Production Dashboard

Live

No real-time visibility into stock and production status

Sources

Excel filesERP exports

Output

Live KPI dashboard with movement tracking

View Demo →

Delivery Route Assistant

Beta

Manual delivery route planning from spreadsheets

Sources

Order listsAddress data

Output

Optimised daily route plan

View Demo →

Sales Analytics Dashboard

Live

Sales data scattered across Xero and Excel files

Sources

Xero exportsExcel files

Output

Consolidated management report by channel and SKU

View Demo →

Vid2Text Pro

Live

Manual transcription of training videos and meeting recordings

Sources

YouTube URLsVideo files

Output

Structured transcripts for documentation and compliance training

View Demo →

AI Thinking & Creation Parent Guide

Live

Parents need a quick way to understand what children actually learn in an AI creation class

Sources

Course outlineParent FAQLearning outcomes

Output

Interactive briefing cards, schedule, FAQ, fit check, and follow-up prompts

View Demo →

Internal Operations Copilot

Coming Soon

Fragmented internal knowledge and manual reporting burden

Sources

Internal docsEmailsSOPs

Output

Summaries, drafted reports, internal Q&A

Use Cases

Where AI delivers measurable operational improvement.

Focused on business areas where AI assistance reduces manual work and improves data quality.

Finance Automation

  • Automated invoice extraction and coding
  • Overdue payment tracking and alerts
  • Xero data reconciliation
  • Cash flow reporting

Operations Management

  • Production planning and batch tracking
  • Inventory movement and stock visibility
  • Delivery route optimisation
  • Supplier coordination

Compliance & Documentation

  • HACCP logs and checklists
  • SOP management and versioning
  • Audit evidence preparation
  • Food safety record keeping

Management Reporting

  • Weekly and monthly KPI summaries
  • Sales by channel and SKU
  • Cost and margin analysis
  • Excel and Xero data consolidation
About

Built from real operational experience.

I am an operator-builder based in Melbourne, Australia. My background includes food manufacturing, central kitchen operations, supply chain coordination, HACCP compliance, inventory management, and Xero-based financial reporting.

I build AI tools and automation systems because I have personally experienced the operational pain points that small and medium businesses face every day.

My approach is practical, not theoretical. Every tool I build connects to real data sources, solves a specific workflow problem, and delivers a measurable outcome.

View My ToolsBook a Consultation

Background & Expertise

  • Food manufacturing and central kitchen operations
  • Production planning and workflow optimisation
  • Supply chain and procurement coordination
  • HACCP documentation and food safety compliance
  • Inventory management and stock visibility
  • Xero-based financial and sales data analysis
  • Delivery and logistics coordination
  • AI-assisted internal tool development

Ready to improve your operations?

Get in touch to discuss your workflows, tools, and where AI can deliver measurable improvement for your business.

Based in Melbourne, Australia · Available for remote engagements